Frequently Asked Questions
When will I be notified about the status of my abstract?
Abstract status (accepted or rejected) will be sent by email to the Presenting Author in August.
It is the responsibility of the Presenting Author to contact the AAGL in the event that notification is not received within two weeks of the published notification date.
Final schedule for accepted presentations will be emailed to the Presenting Author by the first of August. The Presenting Author is the author listed first.
Unless the meeting format (in-person / virtual) changes accepted presenters are obligated to register, attend and present at the AAGL Global Congress.
Do I need to be a member of the AAGL to submit an abstract?
No, but if accepted, the presenting author must either be an existing AAGL member or must become a member at the time of registration for the AAGL Global Congress. Obtain information regarding AAGL membership or send an email to email@example.com.
Is there a maximum length for the abstract?
300 Word Maximum – The overall limit for all segments is 300 words. Each segment must be completed before the abstract can be successfully submitted. If any segment does not apply to your abstract, please enter N/A for that segment's heading. If the abstract is too long, it will not be successfully submitted.
- Avoid hidden formatting characters, which will count against the total character limit. You may type directly into the abstract text box.
- Keep a backup copy of your abstract as PLAIN TEXT: Sticky notes, Notepad or save your source document to ensure that your text being copied is in plain text.
- Do not add special formatting (underlining, unnecessary bolding, bullet points, hard returns after main headings) when preparing the submission. Only the main headings should be bolded.
Is there a maximum length for titles?
There is no maximum length for titles. Do not repeat title in the abstract body field.
My video is longer than 6 minutes. Can I still submit my video?
No, the maximum length of video presentations is 6 minutes.
Do co-authors need to submit financial interest disclosures?
The AAGL considers the Presenting Author, not co-authors, to be in control of the educational content. Though they are acknowledged, co-authors do not have control of content and their disclosures are not published or resolved.
I’m employed by a commercial interest. May I submit an abstract?
If you are employed by a commercial interest you may not present. AAGL presentations may not be used for commercial promotion.
If my abstract is accepted, how do I follow the disclosure policy at AAGL 2022?
Presenters are required to display financial relationships on the first slide of their presentation. This is required even if the presenter has no financial interest. The presenter should also verbally disclose any financial interest. Even with disclosure, presentations should never promote the use of any commercial product.
Can I submit my research if it has already been published somewhere else?
Yes. However, you cannot participate in Award Competitions.
Can I submit research that I have presented elsewhere?
Yes, previously presented material may be submitted, but ONLY when the presentation given is not bound by the copyright of another organization. It is the responsibility of the submitting author(s) to clarify if their work is under copyright with another organization.
Can I submit a Late Breaking abstract?
No, the AAGL will not have a Late Breaking abstract submission process. Abstracts must be submitted by the deadline date of May 1, 2023 at 11:59 pm PST.
How do I check my AAGL membership status?
To verify your membership status, contact Gerardo Galindo in the AAGL membership department at firstname.lastname@example.org.
Questions not related to technical issues with the abstract submission system, please send an email to email@example.com.